RND: Need final R&D committee meeting

Dear Yoshi, Matt, and Don,

Since Don is no longer part of any of the R&D submissions, we can move forward as a committee to discuss the amount of funding each proposal should receive (if any).

When are you available to have a meeting?

I will have time on Thursday this week. Morning or afternoon should be OK.

Sorry, I have to take students to Cebu on Friday and won't be back until September 4th otherwise.

-Thom

Re: Need final R&D committee meeting

2024年 08月 27日(火曜日) 14:55 - COTTER Matthew の投稿

Hi all. I am free from 10-12pm Thursday morning but only for 30 minutes at most as have lots to do.

Re: Need final R&D committee meeting

2024年 08月 27日(火曜日) 15:05 - RAWSON Thom の投稿

Thom's proposals for funding: (please respond with your own suggestions, all is open for discussion)

Requested amount	%	Proposed amount	Project Name	Notes or comments
¥500,000	20%	¥100,000	Improving and Extending the Accessibility Plugin
¥500,000	25%	¥125,000	Additional functionality for forums
¥500,000	30%	¥150,000	Incorporating AI into Moodle for grading Questions and Assignments
¥390,000	50%	¥195,000	複数回の小テスト受験結果に対する生成 AI による個別かつ時系列的な学習データ分析 / Individual and time-series learning data analysis by the generated AI for multiple quiz attempt results
¥945,000	0%	¥0	Deployment and Documentation of an AI Chatbot for Japanese Educational Institutions	Invalid submission that didn't follow the original requirements for the grants. As a result recommend rejection of this proposal. This proposal was made outside the original framework promoted to other submitters and despite the 500,000 yen limit requested funding at almost double that limit. At a later time, the original Google form was changed without notice to the other participants.

Re: Need final R&D committee meeting

2024年 08月 27日(火曜日) 15:36 - ASADA Yoshikazu の投稿

1つだけ質問です。「複数回の小テスト受験結果に対する生成 AI による個別かつ時系列的な学習データ分析」のみ50%で、残りは2-30％の配分になっています。最終的な金額としてもこの事例だけが少し高めですが、何か理由があれば教えてください。

One question. Only the ‘Individual and time-series learning data analysis by the generated AI for multiple quiz attempt results’ is 50%, while the rest is allocated between 2-30%. This is the only case where the final amount is also higher, any reason for this?

Re: Need final R&D committee meeting

2024年 08月 27日(火曜日) 15:51 - COTTER Matthew の投稿

I also wondered about that. This asks for the least but gets the most funds. Also, I think we have ¥900.000 available so we can give more if we are not approving AI chatbox? Which we haven't agreed to do yet. I think we can't really discuss this by writing and we should wait until we have the meeting.
私もそれについて疑問に思いました。これは最も少ない金額を要求するのに、最も多くの資金を集めます。また、900,000 円の資金が確保できるので、AI チャットボックスを承認しない場合はもっと出せると思います。まだ同意していませんが。この件については書面で話し合うことはできないと思うので、会議を開くまで待つべきだと思います。

Re: Need final R&D committee meeting

2024年 08月 27日(火曜日) 15:34 - ASADA Yoshikazu の投稿

ありがとうございます、

・すみません、現在国際学会でスイスにおり、木曜日の現地AM4時（日本時間11時）にホテルを出て、現地6時台の飛行機でフライトです。空港でWiFiが繋がればもしかすると、ですが、確証がありません。日本時間金曜の朝に羽田到着です。

・9月3日（火）は10時から11時以外であればOKです（ただ、Thomが厳しいと思います）
・9月4日（水）は15時以降ならOKです
・9月5日（木）は10時から13時のみOKです
・9月6日（金）は終日NGです

Thank you,

I'm sorry, I'm currently in Switzerland for an international conference, leaving my hotel at 4 AM local time (11 AM JST) on Thursday and flying in at 6 AM local time. If there is a WiFi connection at the airport, I may be able to attend, but I am not sure. The flight arrives at Haneda on Friday morning (JST).

・Tuesday 3 is OK if it's not between 10am and 11am (but I think it will be too hard for Thom).
・Wednesday 4 is OK after 3pm.
・Thursday 5 (10am-1pm) only.
・Friday 6 is not all day.

Translated with www.DeepL.com/Translator (free version)

Re: Need final R&D committee meeting

2024年 08月 27日(火曜日) 15:48 - COTTER Matthew の投稿

I think Thom said he returns to Japan on the 4th so dates before that won't work.
Thursday 5 (10am-1pm) is OK for me

トムは4日に日本に帰ると言っていたので、それより前の日付はダメだと思います。
5日木曜日（午前10時～午後1時）なら大丈夫です

Re: Need final R&D committee meeting

2024年 09月 2日(月曜日) 10:03 - RAWSON Thom の投稿

Hello! The flights to Cebu were cancelled due to the typhoon so I didn't end up going. They sent another worker in my place. I'm available on Thursday (as Matt requested) or sooner if possible.

Re: Need final R&D committee meeting

2024年 09月 2日(月曜日) 16:05 - COTTER Matthew の投稿

Yes Thursday morning is still ok for me. Or tomorrow between 1pm-4pm is also OK.

Re: Need final R&D committee meeting

2024年 09月 2日(月曜日) 16:20 - ASADA Yoshikazu の投稿

I'm also OK Thursday 10-13. I have meetings until 10:00 and after 13:00, but 10:00 - 13:00 is free.

Tomorrow is a little hard for me: only 15:30 - 16:00 is OK, but the previous meeting until 15:30 might be extended.

Re: Need final R&D committee meeting

2024年 09月 2日(月曜日) 18:06 - ASADA Yoshikazu の投稿

I'm so sorry, I missed one schedule... I have to do 学生面談 from 12:30 on Thursday, so 10:00 - 12:30 is OK for Thursday (9/5).

Re: Need final R&D committee meeting

2024年 09月 2日(月曜日) 18:19 - COTTER Matthew の投稿

Yes any time between that time period is fine for me too.

Re: Need final R&D committee meeting

2024年 09月 3日(火曜日) 05:38 - HINKELMAN Don の投稿

Hi Thom,

Did you read Rein Pugoy's resubmission? Rein requested two weeks to rewrite and resubmit his proposal in order to cut the amount according to comments by committee members. He resubmitted it as a new Google Doc on August 20th, cutting sections C, D, E, to bring the total to 515,000 yen and offered two other possible cuts down to 470,000 yen. If this is still too much, he and I ask the grant review committee to adjust by removing line items that are lower priority in your view. This is the email message I received and I noticed all committee members were cc-ed.
-----------------------

Dear R&D Committee,

Please find the revised projected expenses at the following link: https://docs.google.com/document/d/1DIWeqmGCPJ-FEiT0FJQCuL9Egx_t4I3O/edit?usp=sharing&ouid=105287602216203949917&rtpof=true&sd=true
Certain items have been removed as the project will simply focus on the Moodle Japanese documentation (and drop the Dashboard part since this entails significant expense).
Thank you and good day!

Bests,
Rein

------------------------

Also, concerning the point about the validity of the proposal, please check the Call for Submissions that I sent to all MAJ members on June 16.

https://moodlejapan.org/mod/forum/discuss.php?d=2649

It states "We recommend projects that follow these "urgent" and "very urgent" priorities in the range of 50,000 yen to 500,000 yen.". I realize that that statement was interpreted many ways. In my mind, it was not a limit, but a recommendation. I expected the committee to look at each proposal and approve/reject line items to match the whatever the total that was given. Later, the total was set at 900.000 which meant every proposal had to be cut significantly. Given the different interpretations, I should have never written any figures.

Re: Need final R&D committee meeting

2024年 09月 3日(火曜日) 09:58 - ASADA Yoshikazu の投稿

From original message from Thom (via maj@moodlejapan.org),
He requested "to edit" the google docs, not "to make a new version".
That's why the amount is still "945,000 yen" in the table, I think.

By the way, Excuse me, Don. I want to ask for the confirmation.

You wrote like following in the another post:

> I am sorry for the confusion. I choose the second option. 混乱させて申し訳ない。私は2番目の選択肢を選びました。
> At the end of my message, I said: メッセージの最後に、私はこう言った：
> "Therefore I choose the second option: '2. Recuse yourself from the AI Chatbot proposal (and all other proposals) and take part in the administration of grants for MAJ R&D.'" オプション 2: AI チャットボット提案から身を引いて、MAJ R&D の助成金管理に参加する

> I should have said that at the beginning of the message to make it clear. Apologies for that. それを明確にするために、メッセージの冒頭でそう言うべきだった。申し訳ない。

However, your name is still there

https://docs.google.com/document/d/1DIWeqmGCPJ-FEiT0FJQCuL9Egx_t4I3O/edit?usp=sharing&ouid=105287602216203949917&rtpof=true&sd=true

Also, you wrote like following (as you are still the member of the project)

> If this is still too much, he and I ask the grant review committee to adjust by removing line items that are lower priority in your view.

If you recuse yourself from the project, then you should not say like "he and I ask the grant review committee".

=====

Which is the current situation?

1) you are still in R&D committee -> your name should be removed from the project
2) you are still in the project -> your name should be removed from R&D

-------

Thomからmaj@moodlejapan.org 経由で発信されたメールでは、
Google Docsを「編集する」ことが求められており、「新規作成し直す」ことは求められていませんでした。
そのため、結果が945,000円のままになっているのでは、と思います。

それとは別に、Don, 1つ確認です。

以前の投稿で、あなたは「他のプロジェクトからは手を引いて、R&Dに残る」ことを選択されました。
ですが、その新しいDocsの中にはあなたの名前がまだ残っています。

また、「If this is still too much, he and I ask the grant review committee to adjust by removing line items that are lower priority in your view. 」と書かれましたが、He（Rein）が依頼するのはわかりますが、I（Don）はプロジェクトを降りているわけですから、その立場の人間が依頼するのは筋違いになると思われます。

現状を再確認させてください。

・R&Dを続ける　→　Proposalから名前を消してもらってください
・Proposalへの関与を続ける　→　R&Dから外れていただくことになります

Re: Need final R&D committee meeting

2024年 09月 3日(火曜日) 16:10 - HINKELMAN Don の投稿

Rein decided to make a new google doc, probably because that was quicker. If that is a mistake, I would prefer if you contact Rein directly. When he submitted the new doc to you on August 20th, did you contact him? He requests that you change the number from 945,000 yen to 515,000 yen or lower depending on the priorities you set. Actually, I recommended that he split the proposal into two grants, as Adam did in three grants. However, Rein decided that the given the small amount available this year, he wants to delay the request for Student Chatbot login programming (D, E, F) to next year (it still can be done this year if funds are available). Also, the point about a 500,000 yen "limit" is incorrect. That amount was always stated as a "recommendation".

I am planning to work on the project as a co-applicant with Rein. I also contacted the Open University Japan and they plan to participate as advisors along with Harashima sensei and Harada san. This was clarified in the new submission., along with who will receive funds. If I should not be commenting here, please remove me from the current discussion and phone me so you can understand the errors in that chart. I choose option two, which means I will recuse myself from allocation decisions, while remaining in the R&D Committee and acting as a co-applicant with Rein.

嶺は新しいgoogleドキュメントを作ることにした。おそらくその方が早かったからだろう。もしそれが間違いなら、私はあなたが直接嶺に連絡することを望む。彼が新しいドキュメントをあなたに提出したとき、あなたは彼に連絡しましたか？彼は945,000円から515,000円か、あるいはそれ以下に、あなたが設定した優先順位に応じて変更してほしいと要求しています。実は、アダムが3つの助成金で行ったように、私は提案を2つの助成金に分けることを勧めた。しかし、Reinは、今年利用できる金額が少ないことから、Student Chatbotのログインプログラミング（D, E, F）の依頼を来年に延期したいと判断した（資金があれば今年でも可能）。また、50万円の「限度額」についての指摘は誤りである。その金額は常に「推薦」として述べられている。

私は嶺と共同申請者としてプロジェクトに取り組むつもりです。また、放送大学にも連絡を取り、原島先生、原田さんとともにアドバイザーとして参加する予定です。このことは、誰が資金を受け取るのかとともに、新しい提出書類で明らかにされた。もし私がここでコメントすべきでないのであれば、現在の議論から私を外し、その表の誤りを理解できるように電話をください。私は選択肢2を選びます。つまり、研究開発委員会に残り、嶺氏と共同申請者として行動する一方で、配分決定からは身を引くということです。

Re: Need final R&D committee meeting

2024年 09月 4日(水曜日) 13:27 - RAWSON Thom の投稿

So let's meet tomorrow from 10:00 am if Matt and Yoshi are available.

Please let me know.

-Thom

Re: Need final R&D committee meeting

2024年 09月 4日(水曜日) 13:42 - ASADA Yoshikazu の投稿

I'm OK from 10 AM tomorrow.

Re: Need final R&D committee meeting

2024年 09月 4日(水曜日) 13:49 - COTTER Matthew の投稿

Yes I’m OK

Re: Need final R&D committee meeting

2024年 09月 5日(木曜日) 09:47 - RAWSON Thom の投稿

Please share the Zoom link when possible. Thx!

Re: Need final R&D committee meeting

2024年 09月 5日(木曜日) 09:54 - ASADA Yoshikazu の投稿

Yoshikazu Asada さんがあなたをスケジュール済みの Zoom ミーティングに招待しています。

トピック: MAJ R&D

時刻: 2024年9月5日 10:00 AM 大阪、札幌、東京

参加 Zoom ミーティング

https://us06web.zoom.us/j/83709049165?pwd=8U5f1QvfrlcHafLBC9bdquazlmHUM5.1

ミーティング ID: 837 0904 9165

パスコード: 065876